ProjectLoad Blog

The Team Availability Report helps managers and supervisors balance forecasted work across their teams. It displays one row per team showing the normal work hours into the future (by day, week, month, or year) and subtracts the forecasted hours to show how much time each team has “available” during the period. To aid in spotting trends, problems, or opportunities, the report cells are color coded so that when a team has available time, the cell is green and the intensity of the green gets deeper based on the percentage of time that is available. When a team has little available time, the cell is white. If the forecasted hours exceed the normal work hours, a negative number is displayed and the cell turns yellow with deeper shades indicating higher levels of overtime. Once the system determines a team will need to work more than 50% of the normally scheduled hours in the period, the cell is turned red to highlight the problem.

The team report is simply an aggregate of the personnel defined in each team. You can click on the detail link on any line and review the availability of the individual people that were combined to show the team availability. This report can be very useful for looking at the forecasted load of resource pools, but bear in mind that if people are defined in more than one team, their underlying availability will be factored into each team they belong to.